As some of you may recall, the Mister's sister got married at the beginning of April, and we have another wedding coming up in two weekends where the Mister will be serving as the best man. We were heavily involved in getting everything set up for his sister's wedding, and we will also be doing this for the wedding coming up. But that is where the similarities end.
For his sister's wedding, she gave a list of things that need to be done to her informal "Day of Coordinator" (a.k.a. the Matron of Honor's husband) and that's it. Word spread around that help was needed in getting everything ready and people showed up, asked him how they could help, and went to work. Everything got done on time and we were no worse for the wear. Okay, I was a little worse for the wear - I changed into flats before the ceremony even started. There were a few occasions where he couldn't be found and people had questions for him, or people wanted to help but didn't really know what to do, or her instruction weren't clear so we had to wing it. But for the most part I'd say things went off without a hitch, and the Bride was certainly happy with how everything turned out.
On the other hand, I got an email the other day from the Bride for the wedding we will be attending in Colorado in two weekends. It was a detailed timeline of events and tasks starting the Thursday before the wedding and going straight through to the day after the wedding. I know exactly what is needed of me, when it needs to be done, and who will be helping me with it. Based on this timeline, I can plan ahead a little better. For example, I know that I am responsible for transporting all of the flower arrangements and linens from our hotel to the reception space after the ceremony (there's a 3 hour gap between the ceremony and reception) so I might want to change outfits to avoid getting dirty/sweaty in my nice new gettup.
I've yet to decide which approach I think is better for our wedding. From the perspective of a helper, I kind of like the more detailed approach better. But I don't think it's necessary for our wedding because we have a full 24 hours to get everything ready (we check into the cabin at 4 p.m. on Friday and the wedding starts at 4:30 on Saturday). Maybe a hybrid approach will work - assign tasks to specific people but not necessarily time frames for when it has to be done.
What kind of approach to organizing your helpers are you taking (if you're taking one at all!)?